The Municipality of Chatham-Kent has an opening for a temporary part-time Project Assistant, Local Immigration Partnership Program in the Community Attraction and Promotion division. This temporary part-time opportunity is for a period up to March 2026.
Job description:
The Project Assistant, LIP, works alongside the Project Coordinator, LIP, as part of the municipal Community Attraction and Promotion team to actively engage the community and key stakeholders on issues related to immigration and immigrant settlement. The Local Immigration Partnership Project is funded by Immigration, Refugees, and Citizenship Canada through a Contribution Agreement with the Municipality of Chatham-Kent
Essential responsibilities:
- Demonstrate Chatham-Kent’s core values and competencies.
- Assist with the completion of activities related to the objectives of the project and the funder’s contribution agreement, which include:
- Enhanced awareness of the LIP in Chatham-Kent through supporting outreach and collaboration and being present at community events.
- Engagement of a diversity of members involved in the settlement and integration of immigrants.
- Increased capacity to support the integration of immigrants.
- Track changes and updates from Immigration, Refugees and Citizenship Canada and policy makers to provide accurate and ongoing information to stakeholders to ensure the community is prepared to support and integrate diverse populations on ad-hoc bases. This may require preparing presentations and providing updates at partnership meetings.
- Foster relationship building between the CK LIP Partnership Council, stakeholders and other organizations to advance diversity, equity, inclusion and justice (DEIJ), gender-based analysis plus (GBA+) & Truth and Reconciliation.
- Provide administrative support for the preparation of quarterly and annual reconciliation of project budget vs financial claims and cash flow updates for the funding agency. Receive and code invoices, purchase orders, account receivables and payroll related documents.
- Review and edit communications such as monthly newsletter growing subscriber list; maintain project webpages on Municipal portal; assist with project Social Media presence; supporting the marketing and promotion of LIP activities and materials; preparing for stakeholder meetings and producing resultant minutes; and updating and maintaining partnership contact lists.
- Act as an ambassador for Chatham-Kent.
- Other duties as assigned.
Essential qualifications:
- College diploma or certificate (preferably in an office administration, social science, or project management or related program), with six (6) months to two (2) years of related experience.
- Experience related to immigration and supporting the preparation of strategy and implementation plans, including local settlement strategies and community vision setting.
- Experience in marketing and promotion (i.e. producing promotional materials, writing reports and media releases) required and with social media platforms.
- Experience with setting up meetings including sending out/tracking invitations; booking rooms/facilities; preparing agendas/correspondence; recording and transcribing minutes.
- Experience working with stakeholders and community groups.
- Experience with general office duties (reception, researching information, customer service, multi-tasking)
- Budget experience.
- Knowledge of basic accounting/accounts payable & receivable processes and petty cash, including working knowledge of JD Edwards (or another similar financial program).
- Strong interpersonal and communication skills, written and verbal.
- Excellent time management and organizational skills.
- Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program).
Work environment/hours of work:
- This position works weekday hours as well as occasional evenings and weekends.
Driver’s license/vehicle requirements:
Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is necessary.
Background check requirements:
Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: Police Criminal Record Check, education/certification verification, and employment reference check.
Essential physical and/or safety requirements:
- Sitting: constant sitting in a chair (desk-based position with occasional travel to off-site meetings)
- Hands: constant fine finger dexterity (movement), mousing (operating a computer, mouse, calculator)
Benefits
This temporary part-time position has an hourly wage of $28.808 to $31.309 and will receive 15% in lieu of benefits (which includes group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS) and 4% vacation pay. Where a permanent employee is receiving benefits and is the successful candidate for a temporary vacancy, benefits will remain as per the policy manual.
When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.
Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.
